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Back to services Bookkeeping & Finance VA

Clean Books. Closed On Time. Every Month.

A dedicated bookkeeping VA who keeps invoices flowing, expenses categorized, and accounts reconciled — so you walk into every CPA call already done.

Start 3 free hours See pricing
  • Matched in 24 hours
  • NDA on day one
  • Books closed by the 5th
Your books, this week
Up to date
Books status
Through last Friday
Reconciled
AR outstanding
0–30 / 30–60
$8.4k / $1.2k
Bills due this week
Scheduled
6 bills
Cash on hand
Operating + savings
$42,180
Month-end close
Target
By the 5th
5th
month-end close
48h
invoice turnaround
0
missed receipts
A day with your bookkeeping VA

From receipts in a pile to books closed.

One operator owning your finance ops — so nothing slips through the cracks at month-end.

8:30 AM

Inbox & receipts sweep

Pulls receipts from email, Slack, and Dropbox, attaches them to the right expense, and flags anything missing context.

9:30 AM

Invoice run

Sends today's invoices, posts payment confirmations, and follows up on anything 7+ days overdue with a friendly nudge.

11:00 AM

Bank reconciliation

Matches yesterday's bank and card transactions in QuickBooks / Xero. Categorizes, splits, and notes anything unusual.

1:30 PM

AP / vendor bills

Enters new vendor bills, schedules payments by due date, and keeps your cash-out calendar realistic.

3:30 PM

Payroll & contractor prep

Reviews timesheets, preps payroll runs, and tracks 1099 / contractor totals so year-end isn't a scramble.

5:00 PM

End-of-day snapshot

Posts a short recap: cash position, AR aging, anything that needs your decision tomorrow. No surprises.

Everything they handle

Eight finance workflows, one accountable bookkeeper.

Invoicing & AR

  • Recurring invoice setup
  • Payment posting
  • Overdue follow-ups
  • Customer statements

Expense tracking

  • Receipt capture & attach
  • Category cleanup
  • Mileage & per diem logs
  • Credit card coding

Accounts payable

  • Bill entry & approval
  • Vendor payment runs
  • Bill.com / Melio workflows
  • Vendor W-9 tracking

Bank & card reconciliation

  • Daily / weekly matching
  • Stripe & PayPal feeds
  • Split & transfer cleanup
  • Year-end tie-out

Month-end close

  • Journal entries
  • Accruals & prepaids
  • Balance sheet review
  • Close checklist

Reporting & dashboards

  • P&L by class / project
  • Cash flow forecast
  • AR & AP aging
  • Owner KPI snapshot

Payroll & contractors

  • Gusto / Rippling runs
  • Contractor onboarding
  • 1099 tracking
  • Time-off & PTO logs

Tax-ready & CPA handoff

  • Sales tax filings prep
  • Quarterly estimate packs
  • CPA workpapers
  • Audit-trail docs
Tools they're fluent in

Works inside the stack you already pay for.

No platform migrations, no "you should switch to…". Your VA picks up your QuickBooks or Xero, follows your chart of accounts, and gets to work.

Accountant-user access only — never shared logins.
QuickBooks OnlineXeroWaveFreshBooksSageZoho BooksBill.comMelioRampBrexExpensifyDextGustoRipplingStripePayPalShopifyHubSpot
AI-accelerated, human-reviewed

Faster categorization & close. Zero category drift.

AI suggests categories, matches receipts, and drafts follow-ups. A human reviews every entry before it touches your books.

TaskManualWith your VA + AI
Categorize 200 transactions4 hrs30 min
Chase 25 overdue invoices3 hrs45 min
Month-end P&L + variance notes6 hrs1.5 hrs
Receipt-to-expense matching (week)2 hrs20 min

NDA & confidentiality

NDA signed before access. We treat your bank feeds, payroll, and customer data like our own — and document everything.

Least-privilege access

Accountant-user roles in QuickBooks / Xero. Credentials shared via 1Password. Access revoked the day service ends.

Weekly + monthly rhythm

Weekly recon, weekly AR/AP recap, monthly close by the 5th. You always know where the books stand.

Honest answers

Questions, answered.

Stop dreading month-end. Hand it off.

Get a dedicated bookkeeping VA matched in 24 hours. Try them free for 3 hours — no card, no commitment.

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